Privacy Policy

We are Data Science Talent Limited (‘we’, ‘us’, ‘our’) and this Privacy Policy applies to our website and our activities with customers. We are trading from Unit E Whitebridge Estate, Whitebridge Lane, Stone, Staffordshire ST15 8LQ.

This statement will be updated from time to time and the most current version will always be available on our website.

WHAT IS THE PURPOSE OF THIS STATEMENT?

We are committed to protecting the privacy and security of your personal information.

This Privacy Policy explains how we collect and use your Personal Data and is provided in accordance with our obligations under applicable privacy and data protection law, including the Data Protection Act 2018, the UK GDPR (which retains the Regulation (EU) 2016/679 (General Data Protection Regulation), and the Privacy and Electronic Communications Regulations 2003 (collectively the ‘Applicable Data Protection Legislation’).

For the purposes of this Privacy Policy, the term ‘Personal Data’ means any information which identifies you or which allows you to be identified when combined with other information. It does not include data where your identity has been removed (‘Anonymised Data’). For the purposes of Applicable Data Protection Law, we are the data controller in relation to the processing of your personal data when provided by you to us.

OUR LEGAL BASIS FOR USING YOUR PERSONAL DATA

For prospective candidates, candidates, contractors, referees and clients, we will only process personal data on the following legal bases: our legitimate interests; the performance of a contract; your consent; or to comply with a legal or regulatory obligation.

WHAT PERSONAL DATA WILL WE COLLECT FROM YOU?

We may collect, store and process the following categories of personal data:

Personal data you give us

You may give us personal data by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our site, subscribe to our service, submit your CV to us, or any other communication with us.

Here are some examples of the type of personal data you may give us:

personal contact details such as name, title, addresses, telephone numbers, and personal email addresses;
date of birth;
gender;
next of kin and emergency contact information;
National Insurance number;
bank account details, payroll records and tax status information;
recruitment information (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process);
results of HMRC employment status check; and
details of your interest in and connection with the intermediary through which your services are supplied.

2. Special category personal data

We may occasionally collect, and process criminal conviction data so far as is necessary to comply with legal obligations or where authorised by law, either for our own hiring purposes or on behalf of our clients. We will only collect and process criminal conviction data with your consent.

Personal data we receive from other sources

We may receive personal data about you if you use any of the other websites we operate, or from third parties (including, for example, clients and business partners, sub-contractors in technical, advertising networks, analytics providers, search information providers, and credit reference agencies) and may receive information about you from them.

We use LinkedIn, job boards and their affiliate partners as publicly available sources of personal data for recruitment purposes. We may also receive information about you by word of mouth, for example by a recommendation from a friend, former or current employer(s) or former or current colleague(s).

HOW WILL WE USE YOUR PERSONAL DATA?

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

to make it (including your CV) available to our clients and consultants in connection with the recruitment process, unless you request otherwise;
if you have applied for a job the information you provide, including your CV identifying you by name, will be used to determine your suitability for the position and, if applicable, in determining terms of employment or engagement;
if your application is progressed further, details may be disclosed to third parties (such as educational institutions, present and past employers, our employees and directors, credit reference agencies, insurance companies etc.) for reasons such as the verification of, or obtaining extra, information or providing you with a quote for insurances should this be required;
for the purposes of ensuring the validity of right to work documents and other ID your details may be disclosed to an identity verification company who will conduct a soft credit check as part of the verification. This check, although present on your credit file, will not affect your credit score;
to contact you, and keep you informed of our services, about industry and sector specific information that might be of interest to you;
to deal with legal disputes involving you, or other employees, workers, contractors or clients, including accidents at work;
to notify you about changes to our service;
to pay you and, where required deduct tax and National Insurance contributions (NICs);
to administer our services and website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
to personalise the content displayed on our website in order to present you with more relevant jobs and content based on your interests;
to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.

HOW WILL WE SHARE OR DISCLOSE YOUR PERSONAL DATA?

We may share your personal data with selected third parties including:

prospective employers and/or clients for the purposes of assessing your suitability, even where those prospective employers and/or clients wish to remain anonymous until later in the recruitment process;
relevant third-party partners, including job boards and payroll service providers;
insurance companies that require the data to contact you with a quote for business insurances (with your consent);
advertisers and advertising networks that require the data to select and serve relevant adverts to you and others;
analytics and search engine providers, some of which may be overseas, that assist us in the improvement and optimisation of our site and with the verification of placements; and
identity verification companies for the purpose of validating right to work documents and ID documents;
in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
if we or one of our subsidiaries has substantially all of its assets acquired by a third party, in which case personal data held by it about its candidates and clients will be one of the transferred assets; and
if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements, or if other necessary in relation to a legal claim.

DATA SECURITY?

All information you provide to us is stored on our secure servers and is protected using industry standard Secure Layer (SSL) Encryption Technology.

We will do our best to protect your personal data, although as the transmission of information via the internet is not completely secure we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access, misuse or loss.

If you suspect any unauthorised access to or misuse or loss of your data, please contact us immediately via info@datasciencetalent.co.uk

HOW LONG DO WE KEEP YOUR PERSONAL DATA?

We keep your personal data in accordance with the following data retention periods:

Candidate personal data – 5 years since the last contact with you, where contact means addition of your personal data to our database, placement into a role or there is a record of verbal or written communication with you. Candidates includes applicants for all vacancies we advertise, including permanent, part-time and temporary positions with any of our clients. This also includes individuals put forward by any of our clients.

Contractor financial data – 7 years following the last payment made. Contractors includes any Candidate who we have placed and made a payment to.

We will endeavour to permanently erase your personal data once it reaches the end of its retention period or where we receive a valid request from you to do so. Sometimes however, some of your personal data may need to be maintained for another legal purpose, and where this is so, this data will be put beyond use of all but senior staff for compliance with the legal purpose, meaning that while it still exists on a system, it cannot be readily accessed by operational systems, processes or non-senior staff.

USE OF AUTOMATED PROFILING TOOLS

We do not carry out any solely automated decision making in our recruitment process.

TRANSFER OF DATA OUTSIDE OF THE EEA

Sharing of Personal Data sometimes involves cross-border data transfers, including transfers outside of the UK in accordance with the law. This is most commonly required where clients and potential employers are outside the UK. We only transfer Personal Data to entities in third countries that have provided appropriate safeguards to ensure that their level of data protection is in agreement with this privacy policy and applicable law, for example under contractual provisions which have been deemed by the UK Government to provide sufficient safeguards for Personal Data. Whenever we transfer your personal data out of the UK, we request a similar degree of protection is afforded to it by ensuring appropriate safeguards are implemented.

YOUR DUTY TO INFORM US OF CHANGES

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.

YOUR RIGHTS IN CONNECTION WITH PERSONAL DATA

Under certain circumstances, by law you have the right to:

request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected;
request erasure of your personal information. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below);
object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes;
request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it; and
request the transfer of your personal data to another party.

If you want to verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal data to another party, please email info@datasciencetalent.co.uk

You also have the right to:

withdraw your consent at any time, where we rely on your consent for processing your personal data. This will not affect the lawfulness of any processing of your personal data carried out before you withdraw your consent, nor ongoing contractual or other legal obligations requiring us to process personal data, for example a court order.
request access to your personal data (commonly known as a “data subject access request” or “SAR”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. We aim to respond electronically to SARs within one month. In circumstances where it may take us longer to respond (for example if your request is particularly complex or if you make a series of requests), we will notify you. We do not charge a fee for responding to SARs, however, we may charge a reasonable fee if your SAR is manifestly unfounded or excessive. We may also refuse to comply with SARs where an exemption applies, including where a request is manifestly unfounded or excessive. We also reserve the right to require proof of your identity before responding.
If you want to access your personal data, please email info@datasciencetalent.co.uk with the subject “Privacy Policy” and the body of the email detailing what information you require and confirming your full name and postal address as a way of confirming your identity.

LINKS TO OTHER SITES

Our site may, from time to time, contain links to and from the sites of our partner networks, advertisers and affiliates. If you follow a link to any of these sites, please note that these sites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these sites.

PASSWORDS

In order to protect your personal data, where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. You should not share your password with anyone.

Cookie Policy

Cookies are small files of letters and numbers which are downloaded onto your device when you visit a website. Usually, they contain two pieces of information: a site name and unique user ID. Cookies can be used to remember your preferences when visiting a site.

We do our utmost to respect users’ privacy and our use of cookies is explained below.

Essential Cookies: these are cookies that are required for the operation of our site. They include, for example, cookies that enable you to log into secure areas of our site;

Analytical/Performance Cookies: they allow us to recognise and count the number of visitors and to see how visitors move around our site when they are using it. This helps us to improve the way our site works, for example, by ensuring that users are finding what they are looking for easily; and,

Functionality Cookies: these are used to recognise you when you return to our site. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of region)

Google Analytics sets the following cookies:

_ga – This helps us count how many people visit our Site by tracking if you’ve visited before and expires after 2 years.

_gid – This helps us count how many people visit our Site by tracking if you’ve visited before and expires when the session expires, when the browser is closed.

_gat – This uit used to manage the rate at which page view requests are made and expires when the session expires, when the browser is closed.

Within your browser you can also choose whether you wish to accept cookies or not. If you block cookies on our website, you may be unable to access certain areas of our website and certain functions and pages may not work in the usual way.

Changes to the Cookie Policy

We may update this policy from time to time, please check this page regularly to ensure you are aware of the most recently updated version.

We may also collect the following type of personal data when you visit our website(s):

technical information, including the internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and

information about your visit, including the full uniform resource locators (URL) clickstream to, through and from our site (including date and time); page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page and any phone number used to call our consultants.

HOW WILL WE CONTACT YOU?

We may contact you by phone, SMS or email.

You can update your contact preferences for Data Science Talent Ltd by letting us know via info@datasciencetalent.co.uk

Any changes to your preferences will be updated within 30 days of your request.

HOW CAN YOU CONTACT US?

To contact us with any queries around data or this privacy statement, you can contact us in the following ways:

Post: Data Science Talent Ltd, Unit E Whitebridge Estate, Whitebridge Lane, Stone, Staffordshire ST15 8LQ

Email: info@datasciencetalent.co.uk

HOW CAN YOU CONTACT THE SUPERVISORY AUTHORITY?

The supervisory authority in the UK is the Information Commissioner’s Office (ICO). You can contact them in the following ways:

Phone: 0303 123 1113

Email: casework@ico.org.uk

Post: Information Commissioner’s Office, Wycliffe, Water Lane, Wimslow, Cheshire, SK9 5AF